T-12 timesheet is a form approved by Goskomstat and is one of the register options for recording working hours. Where to download the time sheet form and what is the specificity of its practical application, we will tell in the article.

What is form T-12 (timesheet)

On the basis of the T-12 form, introduced into the practice of document circulation by Goskomstat in the decree of 01/05/2004 No. 1, a timesheet is formed, which is intended to be used for the following purposes:

• keeping records of visits by employees to their place of work in accordance with the established schedule;
• definition of indicators for calculating the salary of employees;
• the formation of certain statistical data on personnel (for example, sent to Rosstat or research agencies).

It should be noted that the form in question must be completed manually (on a PC using Word or a similar program, or in printed form with a ballpoint pen). And the time sheet, designed to be filled in automatically when access control systems are activated, is drawn up on the basis of another form of the State Statistics Committee - T-13. The selected form of the 2017 time sheet should be specified in the accounting policy.

Read about what the T-13 form is in the article "Unified form No. T-13 - form and sample" .

When it is supposed to use the timesheet form 0504421 according to OKUD

The time sheet form corresponding to OKUD number 0504421 (T-12 has a very similar name to it, so sometimes there can be confusion when applying this or that document) was introduced into business circulation by the Ministry of Finance of the Russian Federation, which issued order dated 03/30/2015 No. 52n. This document is used for the same purposes as the T-12, but is subject to use in government agencies.

The time sheet corresponding to form 0504421 also has a rather similar structure to form T-12. Therefore, for an employee of the HR department, as a rule, it does not present any problems to adapt to a document approved by the Ministry of Finance, if he is used to using the form from Goskomstat, and vice versa.

Is it allowed in private firms to use the timesheet f. 0504421

The use of a timesheet in the form of 0504421 is not prohibited for private companies. The fact is that from 01.01.2013, firms that are not directly prescribed by the law to use specific unified forms of primary sources are allowed to use any others. Therefore, a private company has the right to use, in order to monitor the time spent at work, hired employees a time sheet on the form T-12, and form 0504421 or another form developed independently. One way or another, the company must have such a document - due to the fact that, in accordance with the provisions of Art. 91 of the Labor Code of the Russian Federation, each employer must monitor the time spent at work by hired employees.

Read more about filling out the T-12 form in the material "Unified form No. T-12 - form and sample" .

Where the T-12 form is available for download

You can download the time sheet - a simple form T-12 - on our portal.

Time sheet, form 0504421 (form download)

The time sheet form 0504421 is also available for download on our website.

How are vacations indicated in the timesheet?

Unified forms for keeping a time sheet of employee visits at Russian enterprises T-12 and T-13 involve the reflection of information about vacations using the codes given on the title page of the T-12 form.

These codes are presented in two varieties: alphabetic and numeric. The use of both is equivalent. Moreover, in the local standard of the organization, a certain mixed use option or one involving the use of completely different codes can be fixed. The employer also has the right to independently develop and use the time sheet form with symbols in it.

Let's see what designations are applied to vacations.

Main and additional leave

When an employee goes on regular paid vacation, and the company uses the T-12 or T-13 form, the letter OT code or the numeric code 09 is recorded in the accounting table, which is given in the report card, for each day of the employee's vacation.

If the rest is additional, then another code is put down: OD (10).

Study and unpaid leave (administrative leave)

In the provisions of Art. 128 of the Labor Code of the Russian Federation, vacation at the expense of an employee is divided into 2 types:

• provided by the employer voluntarily at the request of the employee - in this case, the DO code (16) is reflected in the report card;
• necessarily provided by the employer at the request of the employee - the OZ code is used (17).

According to labor legislation, study leave also has 2 types (Article 173 of the Labor Code of the Russian Federation):

• leave for study with retention of earnings - is reflected using the U code (11);
• unpaid leave for passing entrance exams, sessions, state exams - is recorded in the report card using the UD code (13).

You can find out more about the legislative regulation of the provision of study leave in the article "Study leave under article 173 of the Labor Code (nuances)".

Maternity and parental leave

Maternity leave granted in accordance with Art. 255 of the Labor Code of the Russian Federation, reflected in the report card using the P code (14). Parental leave provided under Art. 256 of the Labor Code of the Russian Federation, is fixed using the coolant code (15).

A scenario is possible in which an employee who is on parental leave will work part-time. If this is so, then when accounting for her visits in the report card, the "double" code I (01) and OJ (15) will be applied. These codes can be specified in one cell of the timesheet using the "/" symbol (for example, I / OJ or 01/15), or add an additional line to the timesheet form.

Theoretically, there can be three codes in one cell. For example, if an employee agreed to go on a business trip and worked there a day off. In this case, the table will contain: К / РВ / ОЖ (06/03/15).

What to put in the report card if the vacation falls on a holiday

In accordance with Art. 120 of the Labor Code of the Russian Federation, non-working holidays falling on the period of the annual main or annual additional paid vacation are not included in the number of calendar days of vacation and are not taken into account.

Holidays established by regional legislation are also excluded from the vacation (see the resolution of the Presidium of the Armed Forces of the Court of the Russian Federation of 12/21/2011 No. 20-PV11).

It follows that holidays falling on vacation in the report card must be designated with the code "B" or 26.

If you want, you can set your own code for this. This was indicated by the Ministry of Labor in a letter dated April 27, 2017 No. 14-2 / ​​B-370.

Outcomes

The Russian legislator introduced into circulation the forms of monitoring the presence of employees at work, adapted for employers of any form (including firms, both private and public). Employers who do not belong to government agencies have the right to use any form of relevant accounting documents. However, the T-12 shape continues to be one of the most convenient.

Working time and its accounting are important components of any organization, allowing you to control the activities of the company and discipline employees. In order to simplify this procedure, a special form was developed - a timesheet. It exists in both paper and electronic versions. And each of the types has its own nuances in filling.

Who fills out the timesheet

Each organization appoints a person responsible for keeping a time sheet, focusing on the specifics of the activity and the number of personnel. If the organization is small and all the work is carried out in the office, then the personnel inspector, accountant or other authorized person reports the staff.

In the case when an enterprise has several facilities, it is much easier to keep track of employees directly at their places of work. In this case, this duty is assigned to the foreman or the head of the department by a separate order or is prescribed in the employment contract.

Algorithm for working with a timesheet

First of all, you need to know that every enterprise must necessarily have a regular (that is, in a paper version) timesheet. The form can either be printed independently or ordered from a printing house.

There are two approved forms: T-12 and T-13. Their difference is that the first one not only takes into account the working time, but also has columns for calculating the monthly. They are filled in according to the same scheme, namely, every month on the first day, a new timesheet is opened. It is necessary to fill in the columns:

• Company name (by serial number and date of filling.
• The period for which the timesheet is opened.
• Serial numbers of personnel and their data from personal cards.

The rest of the data is entered within a month, and filling in the part related to wages remains with the accounting employee.

For faster and more convenient filling out of the timesheet, a notation system was developed and approved. They reflect other nuances as well. There are 36 designations. But sometimes even this amount is not enough to accurately display all information about the employee.

The table shows the most commonly used symbols in the timesheet. A more detailed description and a complete list are usually found on the first sheet of the form. This makes it easier to navigate the symbols and determine in what situation what to put in the cell.

Regular filling of the form

Filling out the report card is a painstaking work that requires attention. It can be carried out using, for example, the method of continuous attendance and absenteeism.

In this case, data is entered into each column. Symbols indicate both the presence of employees and their absence with an indication of the reasons. The number of hours spent at the place of work is also indicated.

In the report card itself, it will look like this: on the day off put the letter "B", under it 0, on the working day, respectively, "I" and the number of hours, for example 8. Similarly to weekends, various reasons for absenteeism are noted, starting with business trips and ending absence for unclear reasons.

In this case, the calculation of the timesheet is a little easier to carry out, because all the necessary numbers and designations are in front of your eyes. This is especially true for specialists with little work experience - this way they will have less chance of getting confused and making mistakes.

Filling out timesheets wisely

There is also a method for recording deviations. It applies when the working day has the same duration throughout the entire period. In this case, only non-standard situations are noted, that is, absenteeism, business trips, etc. When using this method, much less time is spent, and the final result is the same in both cases.

On the sheet it looks like this: the top line contains information about the employee's absence at the workplace - C, K, OT, NN, PR, B and others. The bottom line remains blank. Indeed, in the final calculation of the hours worked, zeros do not matter, and with the same length of the working day, all that remains is to perform the simplest actions: count the number of empty cells in the top line (these are attendances) and multiply by the number of hours.

This method is more convenient for experienced HR and accountants. It is also well suited for small organizations where the headcount is small. If your management doesn't know about a simpler time tracking system, then it's time to suggest it to them.

Maintaining a timesheet on a computer

In addition to the paper version, there are also several electronic ones. As mentioned above, timesheets must be duplicated without fail. This is necessary so that the data on the work of employees is not lost and their reliability is confirmed (after all, it is not always possible to use a computer).

One of the more affordable options is the timesheet created in office programs. Excel is perfect for these purposes. Spreadsheets allow you to create any kind and size of the document. Also, due to the ability to set formulas, it is much easier to summarize and calculate intermediate data.

Using special software

If the employee or management lacks skills in working with spreadsheets, another similar program may be selected. In this case, the time sheet will look similar to the paper version. This will help reduce the time spent working with the document.

It should also be borne in mind that each program assumes the use of licensed versions. They naturally have their own cost from different suppliers. For example, the "Timesheet" program will cost users from 1000 rubles. and higher - depending on the number of personnel.

Another advantage of such utilities is that you do not have to fill out a paper time sheet. The form with all the marks is easy to print at any time you need. This function is for sure in every such program.

About storage of documents

What is the timesheet used for? This is the basis for accounting for one size or another, as well as the main proof that the employee was at the place of work and performed his duties. Without a doubt, this document is very important for every organization.

Then how long is this form stored? The time sheet must be kept throughout the year. This is established by law, and such norms must be observed.

If you lose an already closed timesheet, do not panic. It can always be restored from other documents. For this, explanatory, sick leave, information about business trips, a vacation schedule, etc. are used. Everything that confirms and explains the absence of a person at his workplace can be used to restore data.

Who needs a report card?

This document is often required for various checks. For example, the tax office checks its presence in the organization and the correctness of filling.

The absence of a report card even in the smallest company can be a reason for a fairly large fine. The same thing happens when you make mistakes in filling out the forms. This applies to both calculations and misuse of conventions.

The presence of timesheets is required. They are needed both for the company itself (accounting, employee discipline) and for auditing organizations. And the most important thing is to correctly apply the conventions in the timesheet. Then you can avoid a number of problems with employees and regulatory authorities.

14.12.2018

Each employer is obliged to provide his subordinate with an application from him.

When making a decision, the director does not pay attention to the employee's experience worked at this enterprise.

Completed educational leave should be properly indicated in the report card, for which a number of numeric and letter codes are provided.

Student weekend conditions

A student can count on additional (study) leave only for his main work activity, even if his probationary period has not yet ended. At a part-time job, an employee can take a vacation at his own expense.

Vacation is payable if certain criteria are met:

• part-time and part-time form of study;
• primacy of education;
• state accreditation of the program;
• received a call from the place of study.

Important! Student rest is not substituted for another type of rest, but can be added to the main leave.

Keeping records of working hours

The labor legislation of Russia indicates the need to keep records of hours worked by an employee. For this, Goskomstat approved 2 forms of accounting of the timesheet: T-12 and T-13.

Companies can also design and practice their own letterhead., but the approved form is quite convenient to use, it is widely used by personnel workers.

The report card is the primary document for recording the attendance of the company's employees, it is filled in by a specialist in the personnel department. Further, it is sent to the head for signature, and then to the accounting officer.

The director has the right to appoint any subordinate to enter information in the timesheet. In large companies, each department has a responsible employee who, after a month, hands over the completed form to the head of the structural unit, who, after a thorough check, hands it over to the HR officer. In small companies, a HR specialist fills out the timesheet on his own, and then submits it to the accounting department.

The personnel service, on the basis of the completed time sheet, takes into account the number of days worked, monitors the implementation of the working time regime (lateness, absenteeism, absenteeism). Accounting employees, on the basis of the document, calculate wages in accordance with the hours worked, fill out reports to the statistics authorities.

Also the time sheet serves as proof of the correctness of the calculation of wages and compensation payments and the imposition of disciplinary action on the delinquent employee in resolving disputes with company employees.

How is absence due to study noted?

There are two ways to fill out the timesheet:

• 1. Solid- marks are put for each calendar day.
• 2. Selective (with deviations)- only delays, absenteeism are indicated.

The method of registering deviations is applied at the same length of the working day for the entire working period. Non-standard cases are noted in the report card (business trip, vacation, including study, no-show).

This method takes less time to fill than a solid method. It is most popular for personnel and accountants with extensive experience, as well as for small companies with a small number of employees.

Information in the attendance sheet of employees of the organization is entered in the form of codes, the designations of which are written on the title back of the T-12 form. Codes can be presented in the form of numbers or letters, the application of both options is equivalent.

When designating educational leave, it is allowed to use a mixed filling system or a completely different coding, if this fact is enshrined in the company's internal documentation.

How you mark a school weekend on your report card depends on whether your vacation earnings are retained or not. For paid time off, the designation differs from the weekend at own expense.

How are the paid days indicated?

The cases when the provided rest for study is paid are discussed in detail in.

For student leave with preservation of average earnings, the following designation code is put:

• letter "U";
• number "11".

The company decides on its own how to indicate the study leave in the report card, by letter or digital code. Any convenient notation can be used.

What is the code for unpaid time off?

The specifics of providing unpaid days off are possible.

Study leave, for which earnings are not saved, is indicated differently in the report card:

• letters "UD";
• number "13".

Again, a convenient way of naming a company is determined independently. You can put both a numerical code and an alphabetic one.

Filling out the T-13 form

Designations in the report card are affixed for each day (calendar) of training... The billing period includes both weekends and holidays, if they coincided with the training period. They are paid at the usual rate. The employee writes the appropriate to the employer's name indicating the date of the beginning and end of the studies (based on).

The time sheet is handed over 1 month in advance from the first to the last day. A separate line is drawn up for each subordinate.

Filling out the timesheet column T-13 when an employee goes on study leave:

• Column 1 contains a serial number;
• 2 - full name of the employee and position;
• 3 - personnel number;
• 4 - marks of presence at the workplace for each calendar day of the month. If the employee is on study leave, then the appropriate designation is put: U or 11 for paid days, UD or 13 - for unpaid days;
• in the 5th column, the days and hours worked are recorded for each half of the month;
• in the next column 6 - for a full month;
• in the 7th column of the timesheet, cash payments are recorded in the form of a digital cipher - 2012 (vacation pay);
• column 9 contains information on the hours worked for each type of remuneration. If one type of payment for labor activity was applied during the month (2000 - salary), columns 7 and 8 are not filled in.
• in columns 10-12, the code of absence from the workplace and the corresponding number of hours are affixed.

To track the time worked by an employee in organizations, a timesheet is kept. This document takes into account the time actually worked by each employee of the organization. On the basis of the time sheet, the staff is paid wages. In practice, organizations and individual entrepreneurs usually use form No. T-12 (No. T-13), although the accounting sheet can be developed independently (Articles 7, 9 of the Federal Law of 06.12.2011 No. 402-FZ, letters of the Ministry of Finance of Russia dated 04.12.2012 No. PZ-10/2012, Rostrud dated February 14, 2013 No. PG / 1487-6-1).

The time sheet is filled in by an employee authorized by order.

This is usually an employee of the HR department. However, in large organizations, the timesheet for each structural unit can be kept separately. In this case, the person in charge for maintaining the timesheet in each department is also appointed by the head (p.

Rules and sample for filling out the timesheet

4 tbsp. 91 of the Labor Code of the Russian Federation).

There must be separate code

• with an automated method of processing, it is recommended to use the table of form No. T-13.

Both forms were approved by the decree of the State Statistics Committee of Russia dated January 5, 2004 No. 1. Commercial organizations can use timesheet forms developed individually on the basis of Articles 7 and 9 of the Law of December 6, 2011 No. 402-FZ, letter of the Ministry of Finance of Russia dated December 4, 2012 No. PZ-10/2012. Form No. T-13. Time sheet You can download the form here Municipal organizations use the time sheet form No. 0504421, following the instructions approved by the RF Goskomstat decree of January 5, 2004 No. 1. Recommendations for making designations in the time sheet form No. 0504421 are reflected in Order of the Ministry of Finance of the Russian Federation of March 30, 2015 No. 52n.

Designations and codes in

In budgetary institutions, the accounting form approved by the order of the Ministry of Finance of Russia dated March 30, 2015 No. 52n is used, which uses other digital and letter designations in the timesheet. 1. In what cases is the NN code put? The NN code, or the absence of an employee for unexplained reasons, is put down every time and until the employee is not at work, and the responsible person does not have documents on the reasons for his absence. Even if the head of the absent person swears that the employee is absent (PR code), do not rush to put this code in the primary accounting documents, wait until the person brings a document explaining his absence, otherwise it may happen that the report card is incorrect the code will be provided to the accounting department, and later it turns out that the employee was absent for a good reason, and then you will have to make changes to the primary accounting documents.
2.

Vacation designation in the timesheet

What designations should I put in the report card: digital or alphabetic? There are no clear instructions on this, therefore, in each organization, information is entered into the timesheet based on established practice and ease of use. If you like the lettering in the timesheet, use it. If not, use numbers. 6. What form of the time sheet is more convenient to use for filling out? The form of the timesheet does not matter, you can choose the form approved by the Decree of the Goskomstat of Russia dated 05.01.2004 No. 1 (forms T-12, form T-13), you can use the form approved by order of the Ministry of Finance of Russia dated 30.03.2015 No. 52n.

Form No. 52н Download In general, if you work in a commercial organization, you can independently develop and approve your own form with your own letter or number designations, no one forbids this, the main thing is that it should be in fact. 7.

Legends in the timesheet 2018

• Symbols and codes in the timesheet
• How to indicate vacation at your own expense in the report card
• Vacation designation in the timesheet
• Legends in the timesheet 2018
• Leave at own expense in the timesheet designation
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• Time Sheet Keeping: A Practical Guide

Symbols and codes in the timesheet Attention In this case, the timesheet reflects the time worked for each position. How a business trip is marked in the time sheet For an employee on a business trip, days on a business trip are recorded, but a separate time sheet is not kept. Days spent by an employee on a business trip are marked with the letter code "K" or the numbers "06".

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A similar complete registration is carried out when employees are on maternity leave (P), parental leave upon reaching the age of three (OZH) and unpaid leave (PO). 4. How are holidays marked? If, when the employee is on the main annual leave (OT) or on the annual additional paid leave (OT) for the period of his rest, there is a public holiday, in the timesheet the OT or OA code must be replaced by B (weekends and non-working holidays), therefore that, in accordance with Article 120 of the Labor Code of the Russian Federation, non-working holidays falling on the period of paid vacation are not included in the number of calendar days of vacation.

Filling out the timesheet

Legend in the timesheet

In accordance with current legislation, timekeeping is entrusted to timekeepers or authorized persons. Smaller companies delegate this responsibility to a human resources specialist or department head. The powers are reflected in the employment contract and included in the employee's job description.

The designation of absenteeism in the time sheet is fixed by the letter code PR or digital 24. The incident must be reported to the management of the organization. If in the future it turns out that the employee's failure to appear was agreed with the administration, the code is corrected to "A", due to illness, to "B".

Online magazine for an accountant

How to keep track of working hours, if the company is small and the work schedule is five days? There is no single approach to keeping records, you can keep a continuous one (register all the facts), but you can only account for deviations (temporary disability, absences for unknown reasons, etc.). The main criterion is the correctness of recording the actual hours worked on paper, since this document is the primary one for calculating wages. In everyday work, the first option is more convenient for the summarized accounting of labor periods, the second option is preferable when the duration of working hours is unchanged, as in the case of a five-day period.

Nevertheless, since the Labor Code of the Russian Federation does not allow discrimination against employees (Article 3 of the Labor Code of the Russian Federation), we believe that when drawing up work schedules, the requirements of part four of Art. 103 of the Labor Code on the timing of familiarizing employees with the shift schedule also apply to employees working on a "rolling" schedule. In this situation, it is necessary first of all to take into account that when establishing a work schedule, the law obliges working hours of which differs from the general rules established by the given employer - in the employment contract) the duration of the working week, the duration of daily work (shift), the start and end times of work, the time of breaks in work, the number of shifts per day, the alternation of working and non-working days (Articles 57, 100, 189 of the Labor Code of the Russian Federation) As directly follows from the first part of Art.
Moreover, in the local standard of the organization, a certain mixed use option or one involving the use of completely different codes can be fixed. The employer also has the right to independently develop and use the time sheet form with symbols in it. When an employee goes on regular paid vacation, and the company uses the T-12 or T-13 form, the letter OT code or the numeric code 09 is recorded in the accounting table, which is given in the report card, for each day of the employee's vacation. If the rest is additional, then another code is put down: OD (10). Reflection of other vacations: study and unpaid leave In the provisions of Art.

• Themes:
• Time sheet

Designations in the timesheet are carried out using alphabetic or numeric codes. The filling method depends on the operating mode of the organization by the method of continuous registration of attendances, absenteeism or by the method of fixing deviations. The procedure for maintaining the primary accounting document is enshrined in the internal regulations of the enterprise. In this article, you will learn:

• how to use lettering in the timesheet;
• what conventions in the timesheet apply.

Letter designations in the timesheet Designations in the timesheet refer to information about the actual hours worked in the current month by each employee.

Best timesheet in Excel

The time sheet is the main document containing information on the number of attendances and absenteeism for each employee of the company. It is transferred to the accounting department. And on the basis of the data, wages are calculated and accrued.

The law provides for 2 unified timesheet forms: T-12 - for manual filling; T-13 - for automatic control of actually worked time (through the turnstile).

The data is entered every business day. At the end of the month, the total is calculated for the attendance and absenteeism of each employee. Formation of the report can be simplified by automating the filling of some cells using Excel. Let's see how.

Filling in the input data with Excel functions

Forms T-12 and T-13 have practically the same composition of requisites.

Download timesheet:

1. Download form T-13
2. Download form T-12

In the header of the 2nd page of the form (for example, T-13), fill in the name of the organization and structural unit. So, as in the constituent documents.

We register the document number manually. In the "Compilation date" column, set the function TODAY. To do this, select a cell. In the list of functions, find the desired one and click OK 2 times.

In the column "Reporting period" we indicate the first and last day of the reporting month.

We set aside the field outside the timesheet. This is where we will work. This is the OPERATOR field. First, let's make our calendar for the reporting month.

Red field - dates. On the green field, put down ones if the day is a day off. In cell T2 we put one if the timesheet is drawn up for a full month.

Now let's determine how many working days are in a month. We do this on the operational field. In the desired cell, insert the formula = COUNTIF (D3: R4; ""). The COUNTIF function counts the number of nonblank cells in the range specified in parentheses.

We manually enter the serial number, full name and specialty of the organization's employees. Plus the personnel number. We take information from employees' personal cards.

Automating timesheets with formulas

The first sheet of the form contains symbols for the accounting of working hours, numbers and letters. The point of automation by means of Excel is that the number of hours is displayed when the designation is introduced.

For example, let's take the following options:

• On a weekend;
• I - attendance (working day);
• OT - vacation;
• K - business trip;
• B - sick leave.

Let's use the "Select" function first.

Time sheet. Form T-12, form T-13

It will allow you to set the desired value in the cell. At this stage, we need a calendar that was compiled in the Operator Field. If there is a day off on some date, "B" appears in the report card. The worker is "I". Example: = CHOICE (D $ 3 + 1; "I"; "B"). It is enough to enter the formula in one cell. Then "hook" it to the lower right corner and hold it along the entire line. It turns out like this:

Now we will make sure that people have G8s on safe days. Let's use the "If" function. Select the first cell in the row under the legend. "Insert function" - "If". Function arguments: logical expression - the address of the converted cell (cell above) = "B". "If true" - "" or "0". If this day is really a day off - 0 working hours. "If false" - 8 (without quotes). Example: = IF (AW24 = "B"; ""; 8). We "grab" the lower right corner of the cell with the formula and multiply it over the entire row. It turns out like this:

You need to do the same work for the second half of the month. It is enough to copy the formulas and change the cells to which they refer. Result of work:

Now let's summarize: let's count the number of attendances of each employee. The "COUNTIF" formula will help. The range for analysis is the entire series for which we want to get the result. The criterion is the presence in the cells of the letter "I" (attendance) or "K" (business trip). Example:. As a result, we get the number of working days for a particular employee.

Let's count the number of working hours. There are two ways. Using the "Sum" function - simple, but not effective enough. More difficult, but more reliable - using the "COUNTIF" function. Example formula: Where AW25: DA25 is the range, the first and last cells of the series with the number of hours. The criterion for the working day ("I") - "= 8". For a business trip - "= K" (in our example, 10 hours are paid). Result after entering the formula:

All formulas are copied and pasted into the corresponding cells throughout the entire list of employees. When filling out such a timesheet, you will need to adjust the symbols for employees.

If the calendar changes, the weekends and attendances change. Manually put down absenteeism, time off, etc. Everything else will be calculated automatically.

Designation of time in the Timesheet when working on parental leave with a standard data registration scheme

Let's look at an example.

When an employee leaves for work on a part-time basis, it is necessary on the basis of a document Holiday to care for the child(Salary - Parental Leave - Parental Leave) create document Changing the conditions of parental leave(Salary - Parental leave - Change of parental leave terms). It follows in the props Change payment from indicate the date of entry to work on a part-time basis - 14.02.2017 :

In the tab Accruals check boxes Change the application of planned charges and Apply planned charges:

In the work schedule assigned to the employee, you must select the checkbox Part-time work and the switch Part-time type in position - Part-time work.

How to indicate vacation at your own expense in the report card

As the schedule by which the norm is calculated, choose a five-day schedule. In our example, the created part-time schedule is called Schedule 20 hours (4 hours each):

In order to transfer an employee to a part-time schedule, you must enter a document Changing the work schedule of the list(Personnel - Hiring, transfers, dismissals - Changing the work schedule by the list) or document HR translation... In document HR translation you must check the box Transfer to another chart and select the generated part-time schedule - Schedule 20 hours (4 hours each):

In this case, the time spent only on parental leave from 1 to 13 February at Timesheet will be denoted as " Coolant", And from February 14, part-time work - with the letter code" I AM»:

The fact is that some marks in Timesheet exclude each other. In particular, this applies to the case of being on parental leave for a child under 1.5 years of age and working part-time. The wish that in this case the time in the report card is designated as "I / OJ" is written down by the developers.

Designation of time in the Timesheet when working on parental leave when changing the data registration scheme

In current releases, you can proceed as follows.

Day off in the report card

Despite the fact that such a term as "time off" is still widely used in labor relations, this concept is absolutely not enshrined at the legislative level. It is from this that numerous disputes arise between personnel workers, each of whom has a different opinion about the procedure for registering time off in the time sheet.

Meanwhile, the provision of time off is an important part of almost any type of work activity. Even the most responsible employees sometimes urgently need one or several days off to solve important issues that are not related to their professional activities. That is why the procedure for registering and fixing time off must be approached as responsibly as possible.

Who can qualify for time off?

The term "time off" includes the provision of an additional day off, which is not included in the regular paid vacation. According to current legislation, the following persons can legally apply for time off:

• employees who were involved in the performance of their professional duties on weekends or on official public holidays;
• employees working overtime, provided that the fact of overtime work was properly recorded - in the relevant order or in another internal document of the organization;
• workers who spent one of their legal days off getting regular and compulsory medical examinations;
• donors who donated blood voluntarily and underwent necessary medical procedures.

It is the types of situations described above that are grounds for the mandatory provision of time off at the request of the employee. In this case, the employer's refusal will be absolutely unlawful. In this situation, an employee whose rights have been violated should contact the appropriate authority as soon as possible, for example, the labor inspectorate or a judicial institution.

Rules for documenting the fact of granting time off

As the existing practice shows, at a huge number of enterprises it is still not customary to document such important changes in the working hours as employees' time off. At best, this fact is remembered by the leader himself after a conversation with a subordinate. Very rarely, such information is recorded in the relevant documentation, for example, in the time log or in other internal papers.

The result of this neglect is an incomplete reflection of important changes that regularly occur in the organization. In this case, it should be remembered that the management of the enterprise takes on a fairly serious responsibility. Indeed, if an unforeseen situation arises or an accident with an employee, it will be very problematic to prove the fact of his absence from the workplace, since this absence was not reflected anywhere.

Such disregard for the current procedure for documenting time off is often fraught with negative consequences for the employees themselves. For example, if the theft of valuables occurs, and all charges are brought against a certain employee, it will be very difficult to prove the fact of his absence from work.

That is why absolutely any case of granting time off must be properly recorded in accordance with the procedure for office work in force in a particular organization.

As already mentioned, one of the reasons for the subsequent receipt of time off is early processing. Additional work time is also documented, indicating the appropriate payment terms. By agreement of the parties, the additional fee can be replaced by the provision of time off to the employee, on any day, at his sole discretion.

It should also be remembered that the manager can involve employees in additional work only with their written consent. For this, an appropriate order is drawn up, with the content of which absolutely every specialist must be familiarized in a timely manner. At this stage, each employee can give an official refusal to recycle. At the same time, the employer cannot punish him in any way for his unwillingness to work extra.

Subsequent payroll, both for regular work and for processing, is carried out on the basis of the main document - the time sheet.

Time off payment procedure

In most situations, each employee has the right to choose how they deserve compensation for overworked time. Someone prefers to get paid for such a day in an increased amount, while others want to arrange for themselves one day off. The only important nuance will be the fact that a specific method of compensation must be agreed upon by the parties in advance, after drawing up the corresponding order.

Donor days will be an exception. They can be paid exclusively in a single amount, but with the provision of a mandatory day of rest after donating blood. As documentary evidence of the need to provide time off, you can use certificates from a medical institution, which indicate that the citizen really was a voluntary donor on a certain day.

In the event that an employee leaves, and he has unused days off, the management must make sure that he takes them, or appoint an appropriate monetary compensation.

Current forms T-12 and T-13 and the procedure for entering information into them

Back in the early 2000s, special unified forms T-12 and T-13 were developed and approved, which are still quite successfully used in modern practice.

Form T-12 is a developed document for entering data there along with the possibility of parallel payroll calculation in an organization.

Form T-13 has a slightly different purpose. It was created specifically for use in enterprises that have an automated system for monitoring the presence of employees at their workplaces.

When filling out the above forms, the following encodings and names can be used:

1. "I" or "01" - is used to designate the total duration of one work shift in a particular organization.
2. "C" or "04" - used if there was overtime work. In addition to the very indication of this work, information about the exact amount of processed time is also entered into the form.

   Time sheet: form, sample, form

   It is on the basis of these data that in the future, accounting staff make the necessary payroll calculations.

3. "РВ" or "03" - supposes fixing the fact of work on a day off or on an official public holiday.
4. "НВ" or "28" - suggests a mark on the provision of days off that are not paid to the employee.

As a rule, the responsibility for the correct and competent filling of the time sheet falls on the HR specialist or on the secretary of the organization. It is on the basis of this document that various internal orders of the company are further drawn up.

Consider a corresponding example:

Engineer A.I. Andreev was called to work on his day off due to equipment failure. As a result of the performance of professional duties on Saturday, he was subsequently paid double the salary for this day. At the same time, A.I. Andreev himself chose the procedure for compensation: between an increase in pay for one working day and the provision of subsequent time off.

As can be seen from the foregoing, the preparation of all the necessary documents for fixing the granted time off is not such a difficult procedure. But it is she who allows you to really arrange the employee's day off correctly, in accordance with current requirements and labor standards.

In addition, a properly executed timesheet is one of the main criteria for the successful functioning of any organization. It is this document that allows you to protect the rights and legitimate interests of both parties - both the employer and the employee himself.

In order to track working hours, organizations and individual entrepreneurs keep a timesheet. How do I add holidays to the timesheet? The employee's vacation came exactly on a federal holiday. We will answer this and other questions in the article.

Working time should be taken into account

To track the time worked by an employee in organizations, a timesheet is kept. This document takes into account the time actually worked by each employee of the organization.

How to fill out a timesheet (sample)

On the basis of the time sheet, the staff is paid wages. In practice, organizations and individual entrepreneurs usually use form No. T-12 (No. T-13), although the accounting sheet can be developed independently (Articles 7, 9 of the Federal Law of 06.12.2011 No. 402-FZ, letters of the Ministry of Finance of Russia dated 04.12.2012 No. PZ-10/2012, Rostrud dated February 14, 2013 No. PG / 1487-6-1).

The time sheet is filled in by an employee authorized by order. This is usually an employee of the HR department. However, in large organizations, the timesheet for each structural unit can be kept separately. In this case, the person in charge for maintaining the timesheet in each department is also appointed by the head (part 4 of article 91 of the Labor Code of the Russian Federation).

To fill out the timesheet, special symbols have been developed - codes that must be used if the organization uses unified standard forms of the timesheet, namely (Resolution of the Goskomstat of Russia dated 05.01.2004 No. 1):

• time sheet according to the form No. T-12;
• time sheet according to the form No. T-13 for automated data processing.

There must be separate code

To designate holidays during vacation in the timesheet, the letter code "B" or the number "26" is used, used for weekends (weekly leave) and non-working holidays. To designate all other days of vacation, you must use the letter code "OT" or the corresponding digital code "09".

Note that days off during vacation are also marked in the report card with the "OT" code or the "09" code (Resolution of the State Statistics Committee of Russia dated 01/05/2004 No. 1).

This procedure is explained by the fact that the holidays listed in Article 112 of the Labor Code are excluded from the annual paid leave ("Holidays of 2018").

Also excluded from the vacation period are the holidays established by the legislation of the constituent entities of the Russian Federation (part 1 of article 6 of the Labor Code of the Russian Federation, resolution of the Presidium of the Supreme Court of the Russian Federation of December 21, 2011 No. 20-PV11). Thus, holidays during vacation are marked in the report card differently from all others in order to exclude them.

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